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        皇马吧

        In this checklist, you will be 皇马吧presented with a set of specialized questions皇马吧 given as form fields. You are required to populate each form field with your data.

        With this in mind, certain stages will require approval utilizing Process Street's approvals feature.

        Other features included in this template are:

        • Stop tasks - To ensure task order.
        • Dynamic due dates - To make sure your initiative is reviewed on time.
        • Role assignment - To delegate tasks within your team ensuring your supervisors are appropriately assigned to the review tasks.

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        Part of the Hoshin Kanri methodology 皇马吧requires monthly and yearly objective review皇马吧.

        Setting a checklist start time and date will utilize our dynamic due date feature, notifying the relevant personnel when monthly/annual reviews are required.

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        皇马吧Assess the current organizational state concerning your vision, planning process, and executive tactics.皇马吧

        Defining organizational vision, mission, and key metrics is typically done at the executive level. Source this information to complete this section.

        皇马吧Ask the following questions:皇马吧

        1. What do you currently have in place that allows objectives to be created and implemented?
        2. Are there current long-term plans already in place?
        3. Do you have a current vision and/or mission statement?
        4. What is the current organizational structure and daily management system?

        Detail responses below:

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        Will be submitted for approval:
        • Set your vision, values and mission
          Will be submitted

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        皇马吧Next, define your 3-5 year breakthrough objectives. Then break these objectives down based on your organization's structure.皇马吧

        For instance, if a company has a facility in North America, one in Europe and one in South Africa, then the 3-5 year objectives need to be broken down into objectives for each geographical area.

        Or, your organization might be broken down into functional groups, such as manufacturing and quality. In this case, break you 3-5 year objectives down for each of those teams and communicate to the team manager/s.

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          Set your 3-5 year breakthrough objectives
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          Make sure your objectives are set to operate over a 3-5 year time-frame

        Once you have set your breakthrough objectives, 皇马吧break these breakthrough objectives down based on your organization's structure皇马吧.

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          Break your 3-5 year objectives down based on your organization's structure

        Examples of 3-5 year objectives could be the entering of new markets, introducing a new product, or adopting a different service delivery model.

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        Will be submitted for approval:
        • Set your 3-5 year breakthrough objectives
          Will be submitted

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        皇马吧Think about what needs to happen this year to ensure your 3-5 year objectives are met?皇马吧

        For instance, let's say your goal is to introduce a new product in the next 3 years. Your objective this year may be to complete a market research study and define product requirements.

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          Set annual objectives based on your 3-5 year objectives split as per your organization's structure

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        Setting your annual objectives is usually where the Hoshin Matrix comes in. The X matrix helps you strategize for objective deployment. When implemented properly, the Hoshin Matrix will bridge the gap between strategy and execution by creating alignment and focus.

        The Hoshin Kanri X matrix template is a single-page document that includes goals, strategies, strategic projects (initiatives), and owners.

        The X matrix is divided into 4 key quadrants:

        1. Long-term goals (south)
        2. Annual objectives (west)
        3. Top-level priorities (north)
        4. Metrics to improve (east)

        At the corners of the X matrix template are visualized dependencies between the activities in each section.

        On the far right side of the diagram are place names of the people responsible for executing the relevant tasks/objectives.

        Take a look at the Hoshin Kanri matrix template below. Download this template to help you get started in the creation of your Hoshin Kanri X matrix.

        Download the above X matrix template.

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          List your 3-5 year goals at the bottom quadrant of the X matrix template
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          Consider the capacity of your team before rushing into filing 10 long-term goals

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          Put your annual, breakthrough objectives in the left quadrant of the Hoshin Kanri X matrix
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          Mark which breakthrough objective aligns with which 3-5 year goal

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          At the top, expand on the different activities that will enable the achievement of your annual results
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          At the intersectional corners of the matrix, markdown which annual ojective connects with which top-level priority

        As a lean manager, the top quadrant is your to-do-list for the upcoming months.

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          Agree on the most crucial metrics that you need to improve, and list them in the matrix, without risking morale drops from people whose work is not considered vital
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          Next to key metrics, list the key stakeholders who will be responsible for leading the completion of the activities in the top quadrant of the matrix
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          Metrics set should be achievable within a year
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          Markdown which priority is associated with which target set

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          At the very far right, add who is responsible for what top-level priority

        It is recommended to only list the people responsible for the successful delivery of the team's work

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          Specify the dependencies between every listing in your matrix. Start by creating a legend of the different correlation markers that will connect each quadrant to the next
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          To separate the correlations, use a different figure to visualize them
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          The matrix needs to remain transparent and every person should understand the information inside in a single glance
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          To mark the dependencies between the quadrants in the Hoshin Karni X matrix, you need to place the appropriate figure in the squares on the intersections between each quadrant in the corners of the diagram

        It is advised to keep it simple and add no more than 3 different ways of correlations.

        皇马吧Refer to the Hoshin Kanri X matrix example given below皇马吧.

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        Will be submitted for approval:
        • Set your annual objectives
          Will be submitted
        • Upload your Hoshin Kanri X matrix
          Will be submitted

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        Apply catchball as the communication process to engage multiple parties in an ongoing exchange of information about what it will take to achieve a particular objective.

        皇马吧Catchball is a top-down and bottom-up approach皇马吧 that allows organization-wide collaboration regarding the best approach to achieve an objective.

        Once you know what you need to accomplish within the year, assign the relevant department, team, and individual objectives.

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          Break down your annual objectives into smaller objectives
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          Continue to break down your smaller objectives until you can define set departmental projects

        A project is something you can complete in a week to a month.

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        Once your specific objectives are broken down into projects, you can 皇马吧define your projects into action items皇马吧, and assign these action items as tasks to the relevant individuals.

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          Define action items for your projects
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          Assign action items to the relevant team members
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          Based on these action items, set individual goals

        When setting individual goals, make sure these goals are:

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          Measurable
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          Specific
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          Have defined Key Performance Indicators that can be monitored by leadership

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        皇马吧Develop systems to conduct a 12-month progress review.皇马吧

        After a conclusive 12-months, it is time to do a comprehensive assessment of the organization's progress. It may be necessary to adjust goals and time estimates. This may also be a good time to ensure that resources are properly allocated for what needs to be accomplished in the next year.

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          Develop systems to conduct a 12-month progress review

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        皇马吧Prepare to problem-solve to meet missed objectives.皇马吧

        As you conduct your monthly and annual objective reviews, you may notice that you missed some of your objectives. 

        Implement a Plan-Do-Act-Check process to identify and remove issues that are blocking the achievement of your objectives.

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          Implement the Plan-Do-Act-Check process

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        皇马吧Detail your missed annual objectives皇马吧 using the long-text form field below:

        Implement the Plan-Do-Act-Check model to identify the root cause as to why these annual objectives have not been met.

        Analyze root causes to develop counteractions to restore progress. Use the long-text form field provided to summarize these counteractions.

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          Use the Plan-Do-Act-Check model to identify issues

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        Will be submitted for approval:
        • Reflect on the challenges and successes
          Will be submitted

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