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        communication plan

        Who is Kanye West?

        A musical genius? A passionate campaigner? Jesus? Or a spontaneous, unintelligible twitter ranter?

        I’m telling you, I am Warhol. I am the number one most impactful artist of our generation. I am Shakespeare, in the flesh. Walt Disney. Nike. Google…

        A lot of people here felt like they lost. You know why? Because y’all been lied to. Google lied to you. Facebook lied to you. Radio lied to you

        My greatest pain in life is that I will never be able to see myself perform live

        Kanye West is a brilliant example of how impulsive, unplanned communication can ruin a reputation.

        But it’s not only famous celebrities that suffer the cost of off-the-cuff comms.

        Unplanned communication is costing companies over $37 billion every year. This is no surprise when you consider that over 60% of companies don’t create or follow a communication plan.

        It’s time to stop winging it and start planning it.

        Read this Process Street post, grab our free communication plan template, and learn how to communicate properly, as we go through the following:

        If you’re keen to start planning your communication right now, grab this free Communication Plan Template Checklist:

        Click here to access the Communication Plan Template Checklist!

        (Sign up for a free trial here, if you’re not yet a Process Street user)

        Let’s start talking…
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        Time Management Strategies How to Get More Work Done in Less Time

        This is a guest post by Jory MacKay. MacKay is a productivity obsessed writer and editor of the RescueTime blog. He loves to use data and storytelling to help people take back control of their time.

        A recent 兰蔻面膜survey of 850+ knowledge workers from around the world found that 92% of people regularly work on evenings and weekends. That’s a terrifying statistic. And while it’s easy to lay the blame on ballooning priorities and overwhelmed teammates, those are only a small part of a bigger problem.

        Poor time management strategies seem to be the underlying issue, and in this Process Street article, we will explain how you can remedy this.

        Our days have become cluttered with busywork, non-stop communication, and unclear priorities. We rarely have more than half an hour to focus on any one task at a time and so we end up taking our most important work home with us to make progress.

        But as study after study has shown, we need to be able to disconnect from the workday to stay happy, healthy, and productive.

        So how can you help your team take back control of their time, make meaningful progress on important work, and still punch out at the end of the day? It comes down to a combination of using the right data and adopting effective time management strategies.

        In this article, we will cover:

        Let’s jump straight to it!
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        hoshin_kanri_gain_a_competitive_advantage_with_this_lean_management_approach

        After the Second World War, Japan was faced with tremendous infrastructural damage and needed to begin the long, difficult process of repairing pretty much everything. During this time, Allied forces occupied Japan and oversaw the process of reparation – many American experts were enlisted to aid in the efforts to rebuild Japan’s economy and infrastructure, while at the same time ensuring no military force was re-established.

        Among those enlisted was W. Edwards Deming (of the Deming Cycle and PDCA fame). One of the early goals was to begin production of new radios; the problem was, new management was unskilled, production facilities and raw materials were in short supply, and quality management was a big issue.

        Long story short, Deming helped to spearhead the establishment of quality control initiatives focusing on top-level management taking responsibility for clearly defining quality policy and procedures. This kind of quality control framework came to be known as Hoshin Kanri, and it eventually proliferated beyond Japan and over to America and the rest of the globe.

        A 2020 report by the IPMA Organisational Competence Baseline (IPMA OCB) explained that to execute business vision, mission, and strategy, implementation of the Hoshin Kanri approach – also referred to as Hoshin planning – is vital for lean and strategic management, and for future-proofing a business.

        In this Process Street article, you will learn: What Hoshin Kanri is and its history, why you need to implement Hoshin Kanri in your business or line of work, and how you can do this using our free Hoshin Planning: Hoshin Kanri Policy Deployment Process Checklist.

        You can navigate to the most relevant section for you using our quick links below. Alternatively, read on for a gentle introduction to the fundamentals of Hoshin Kanri.

        Let’s go explore the concept of Hoshin Kanri!
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        how to write a project proposal

        I have a proposal for you.

        I can build you a house, complete with walls, windows, doors, and a roof for $350,000.

        Do we have a deal?

        No. I didn’t think so!

        To make a decision like this, you need cold hard facts. You need details, clarity, and proof! You need budgets, breakdowns, and solid guarantees.

        That’s exactly how a project stakeholder feels when they receive your project proposal, and explains exactly why companies only win 15% of the proposals they submit.

        Project stakeholders will, on average, receive around 50 proposals a week. To choose you out of this huge pile, they need clarity, details, specifics, lateral thinking, and a whole heap of persuasion.

        You need to learn the art of how to write a project proposal, to stand any chance of winning their investment, and increasing your proposal success rate.

        So, join me in this Process Street post where we will take the following lessons in how to write a project proposal:

        If you’re in a hurry, grab this Project Proposal Template Checklist, and catch up with the class later:

        Click here to access the Project Proposal Template Checklist!

        Now, butts on seats, no talking, and let the class begin!
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        SoW

        I once lost $45,000.

        What makes it worse (or perhaps better?!) is that it wasn’t my money.

        It was my previous employer’s.

        I was managing a website build for a big client and was under huge pressure to meet a tight deadline. So, as many do, I decided to start the project before the Statement of Work (SoW) was signed by the client.

        This was a big, expensive, mistake to make.

        It cost an additional $45,000 to re-work parts of the build that the client had verbally approved, but hadn’t legally signed off.

        Ouch.

        (Despite what you might think, this 兰蔻面膜isn’t兰蔻面膜 the reason I don’t work there anymore!)

        According to research, 37% of projects fail due to a lack of defined and approved project goals and objectives, which come with a Statement of Work (SoW). This causes around 80% of organizations to spend at least half their time on expensive rework.

        Not using a Statement of Work – SOW during the project initiation is a major cause of project failure” – 4PM, Statement of Work – SOW

        But what is a Statement of Work (SoW) and how do you create one?

        All will be revealed in this Process Street post, as we go through:

        If you’re in a hurry, grab this free Statement of Work Process Template now, and catch up with the rest of the post when you can:

        Click here to access the Statement of Work (SoW) Process Template!

        Otherwise, keep reading and we’ll go through this template, in a little more detail, later.

        Let’s get into it!

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        Business Requirements How to Create a Business Requirements Document (Free Template)-Rev01-01

        兰蔻面膜Tom兰蔻面膜: “I need a new warm, down jacket for my next trip.”

        兰蔻面膜Me兰蔻面膜: “Great, I would opt for Patagonia or Arcteryx.”

        Why did I recommend these brands to Tom and these brands only?

        It is due to brand trust. I know these brands deliver exactly what I want consistently.

        As consumers, Tom and I are Patagonia and Arcteryx stakeholders. We have expectations these two outdoor brands need to satisfy to retain our custom. These expectations translate into requirements. In this scenario, our requirements were:

        • Value for money
        • Robust, long-lasting products
        • Functional products
        • Products that deliver on their intention

        Patagonia and Arcteryx meet the business requirements for their products, satisfying stakeholder and business needs. And so the brands thrive with a good reputation, brand identity, leading to a healthy bottom-line and company success.

        Defining the business requirements of a new product, project, system, service, or software is vital. Without defined requirements, there is an absence of clear goals, focus, and progression measures. This doesn’t bode well for success.

        For instance, a study by Pulse of the Profession reported 37% of software projects failed due to poorly defined requirements.

        Because we don’t want you to fail, in this Process Street article we explain exactly what business requirements are and how you can identify them for your business or line of work. We explain the benefits that come from correctly defining business requirements. We then clarify how you can document business requirements in a Business Requirements Document using Process Street’s Business Requirements Template.

        Sounds like the article you 兰蔻面膜need兰蔻面膜 to 兰蔻面膜read兰蔻面膜 to 兰蔻面膜succeed兰蔻面膜…right? ?

        As such, let’s jump to it. Click on the relevant subheaders below to hop-across to that section. Alternatively, scroll down to read all we have to say:

        Correctly defining the business requirements for your organization or line of work starts here. Keep reading and learn how to consistently meet the needs of your stakeholders.

        Ready?
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        work breakdown structure

        The excitement around a new project is intoxicating.

        After all, it’s an opportunity for your team to collaborate and put their well-honed skills to use.

        But with important projects, excitement can easily turn into dread. Especially considering that 70% of organizations have failed one or more of their projects in the last 12 months, with a lack of clear goals being the main issue.

        So how can everyone involved know what’s expected of them? What deliverables they must bring to the table? How their actions figure into the bigger picture? And how can you, the project manager, break the project down into manageable segments?

        While The Beatles professed that “love is all you need”, what’s going to be more useful in this scenario is a work breakdown structure.

        That’s why, in this Process Street post, you’ll learn what the work breakdown structure is, why it’s so useful, different examples of it, and tips on how to create a work breakdown structure yourself. To boot, you’ll even get your hands on our easy-to-use Work Breakdown Structure Template!

        Read through the following sections to get clued-up:

        Or, if you’re eager to get the template already, here it is:

        Click here to get the Work Breakdown Structure Template!

        Let’s break it down. ?

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        product roadmap

        Product roadmaps are an essential part of understanding how to align your product to a long-term vision for product-market fit. They are also one of the key deliverables for product managers and are useful to almost all teams and stakeholders.

        What the product roadmap should provide:

        • Clear overview of key launch dates and milestones
        • Clearly communicate which teams are responsible for what
        • Clearly communicate important deadlines and time allocation
        • A beacon to align different teams to core company goals and objectives

        What the roadmap shouldn’t include:

        • Goals and objectives unrelated to the product
        • Overload of information about specific product features and specifications for development
        • Big Surprises
        • Too much data without clear association with company goals or objectives

        In this Process Street article, we’ll be looking at:

        First off, here’s a template you can use to get started building your own product roadmap.

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        project tracker

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        I’ve got bad news.

        Statistics show that no matter how hard you try, your project is probably going to fail.

        To be a little more specific, only 2.5% of companies complete their projects 100% successfully.

        Failure is an unavoidable part of any project process” – ProjectManager, 5 Notorious Failed Projects & What We Can Learn from Them

        Yet the cost of project failures is staggering. Failed IT projects alone cost the United States around $150 billion in lost revenue and productivity. And it’s frightening! Failure scares us all.

        But, the good news is, failure, and how it affects you and your project’s overall success and profitability is controllable. If you can catch, or even predict, failures early enough, you can execute damage control measures and prevent them from completely derailing your project and its profitability. You can even use them to improve your project.

        How can you catch or predict failures early?

        By using a project tracker.

        A project tracker is a snapshot of your entire project. It gives you and the project team a clear picture of how the project is performing, where the weak spots are, and which areas need the most attention.

        Let me explain this concept further by taking you through the following topics in this Process Street article:

        Let’s get going!
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        I shouldn’t be here.

        I should be sitting in a field, sipping a lukewarm cider, waiting for Aerosmith to come on stage and blow me away.

        I should’ve been at the Glastonbury music festival; the UK’s (muddier) equivalent to Coachella.

        But thanks to Covid-19 I’m not.

        I’m stuck in my hot, stuffy office.

        Although it’s heartbreaking, I’m not the only person affected by the decision to cancel the biggest event in my calendar, and music festivals and social occasions aren’t the only events to get canned because of the pandemic.

        Most business trips, in-person meetings, and big, costly conferences have also been canceled or postponed.

        In fact, talking of conferences, the number of canceled conferences is said to be costing the economy billions. As a direct example, the losses from major tech conferences alone have soared beyond $1 billion.

        But, before you start contributing to these losses and canceling your own conferences, there is another way.

        Welcome to the world of virtual conferences.

        As more and more businesses start to think of new, innovative ways to carry on with ‘business as usual’ during this troubling time, this Process Street post takes a look at the virtual conference. Not only is it a stop-gap until the virus disappears and normal life resumes, but it’s a great permanent replacement for the traditional, physical conference.

        Join me as we discover the answers to the following questions:

        Plus! On top of all that, we’ve developed four virtual conference process templates that you can use, for free, to help you plan and run the best, kick-ass virtual conference.

        If you’re itching to see them, dive in and take a sneak peek:

        Or pop into any of the other templates in this post directly from this list:

        Take that Covid-19! We’re going virtual…
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